Before adding a payment method to collection, separate a link or request the customer completes, an initiated charge, and a manual mark that money arrived.
Before adding a payment method to collection, separate a link or request the customer completes, an initiated charge, and a manual mark that money arrived. These routes create different duplication and reconciliation risks.
Base your system on an internal payment-request ID, not a screenshot or sender name. The request contains customer, amount, expiry, reason, and status. When confirmation arrives through the authorized route, update the request and trigger the next action - receipt, order opening, or debt closure - exactly once.
If no documented automated route fits the account, do not promise a “connection.” Build a manual reconciliation screen that shows open requests and lets staff link a receipt with evidence. That is safer than automation that marks a customer paid because a similar name appeared in a transaction.
Verification
Current bit Business or PayBox documentation and terms for the business route.
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About the author
Yehonatan Saadia
Freelance automation, web & MVP developer
I'm Yehonatan Saadia, a senior developer who builds business automation, custom websites, and MVPs for small and mid-sized companies across the US, Europe, and Israel. These guides come from real client work, not theory.
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