Supplier payment starts with request intake, not creation of a MASAV file. Separate who enters an invoice, who checks purchase order or receipt, who approves an unusual amount, and who approves the...
Supplier payment starts with request intake, not creation of a MASAV file. Separate who enters an invoice, who checks purchase order or receipt, who approves an unusual amount, and who approves the payment file. When one person does everything, there is no real control point.
For every invoice retain supplier, document number, date, amount, VAT, source order, verified bank account, approval state, and file link. Before producing MASAV, produce an approval list including amounts, dates, and suppliers that are new or changed account. A bank-account change must follow a process separate from the invoice.
After transmitting the file, capture responses and returns and link them to the original line. File sent is not supplier received. This closes the loop without issuing another payment based on a guess.
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About the author
Yehonatan Saadia
Freelance automation, web & MVP developer
I'm Yehonatan Saadia, a senior developer who builds business automation, custom websites, and MVPs for small and mid-sized companies across the US, Europe, and Israel. These guides come from real client work, not theory.
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